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Can I give a guest access to the TMS?

If you have an auditor, a temporary helper, or other guest partnering with your district and needing access to the data or functions in the TMS, you can manually create a Direct Login account for their temporary access.

Create a New User

User Management Creation

  1. Click on the Settings wheel in the bottom left corner.
  2. Click the User Management card. Note: You must have the User Management permission for this card to be visible.
  3. Click + New User in the top right corner.
  4. Add a first name, last name, username, and password for the user. You may optionally add a title.
  5. Assign the needed permissions by checking the desired boxes. You can review what each permission means by clicking here.
  6. Click Save.

The password you create for this user cannot be changed by them. They will use the exact username and password you created for the duration of their time accessing the TMS.

 

How The Guest Logs In

This user will use your usual TMS URL. However, instead of choosing the Go to My Google / Microsoft Login button as SSO users do, they will choose the Direct Login button. The guest will enter the username and password you provided them and click the Login button.

Screenshot 2025-09-18 163815

 

Concluding the User's Access

  1. Click on the Settings wheel in the bottom left corner.
  2. Click the User Management card. Note: You must have the User Management permission for this card to be visible.
  3. Click the pencil icon in this user's row.
  4. Under the Status column, turn the toggle into the OFF (inactive) position. It will turn red.
  5. Click the Save button.

If the user is logged in at the time of they are changed to Inactive, this change will not apply until they close out of all TMS windows, they log out manually, or their session times out after a period of inactivity. Until that happens, this user will still be able to interact with the TMS system.