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Assigning a Resource to Multiple Products

Use the Multi-Product Assignment feature in order to create a linked copy of a resource under additional products.

Duplicate Resource vs. Multi-Product Assignment

When editing a Resource, you will see both the Duplicate Resource and Multi-Product Assignment buttons. While they both allow you to copy the Resource from one product to another, it's important to know how these work differently.

Duplicate and MPA Buttons-1

  • Duplicate Resource creates an independent, unlinked copy. You can create a copy, update information on the copy, and the original will remain unchanged. You can learn more about Duplicate Resource here.
  • Multi-Product Assignment creates a linked "copy." If you edit the copied Resource, it will also update the original Resource. This is a two-way link, so whether the original or the copied Resource is updated, it will update in both places.

How to Multi-Assign a Resource

Screenshot 2025-06-04 102135

  1. Begin from one of the following locations:
    1. Product Profile Page: Click Edit in the top right corner and then click the pencil icon on the desired resource.
    2. Directory Resources Tab: While in the Directory, click the Resources tab, and then click the pencil icon on the desired resource.
  2. Click the Multi-Product Assignment button at the top right of the Resource editing page.
  3. Locate the products to which you'd like to assign this same Resource. You can use the filters, search bar, or "Unassigned" radio button to help you locate a product.
  4. Click the + Assign button at the right of the desired product.

 

Identifying Products with Multi-Product Assigned Resources

Use the directions below in order to view a list of products to which a resource has been assigned using Multi-Product Assignment.

  1. Visit the desired Directory and click the Resources tab.
  2. Click on the pencil to the right of the desired resource.
  3. Click on the Multi-Product Assignment button.
  4. Use the Assigned radio button to view a list of products to which the particular resource is assigned.

Screenshot 2026-03-19 124640

 

Assigning a Resource to All Products

If you want to assign a single Resource to all products in your Catalog, you can click the + Assign to All Products button instead of choosing individual products.

MPA - Assign to All Products

 

Removing Resources from Products

If you have assigned a Resource to a product and would like to remove it,

  1. Click the Multi-Product Assignment button at the top right of the Resource editing page.
  2. Locate the product(s) from which you'd like to remove the Resource. You can use the filters, search bar, or "Assigned" radio button to help you locate a product.
  3. Click the - Remove button at the right of the desired product.Remove MPA

 

Why Use Multi-Product Assignment?

You may have a Resource with common language that you want under multiple or all products. Common use cases include:

  • Disclaimers for Use
  • Parental Consent Expectations
  • Reminders of Privacy Policy Protocols
  • Link to Division Help Desk
  • Technology Coach Contact Information
  • Single-Sign On Instructions
  • Rostered Program Licensing Reminders