--- title: Assigning an Approval Status to a Product description: Products can be assigned an Approval Status, communicating conditions of approval and usage to staff, students, and parents. These statuses are custom built by administrators for each organization. --- [Skip to content](https://knowledgebase.veracityvs.com/managing-custom-approval-statuses#main-content) English Show submenu for translations [Customer Portal](https://knowledgebase.veracityvs.com/kb-tickets/new?hsLang=en) ![2025 Veracity Logo-1](https://knowledgebase.veracityvs.com/hs-fs/hubfs/2025%20Veracity%20Logo-1.png?width=230&height=71&name=2025%20Veracity%20Logo-1.png) Open main navigation Close main navigation - English Show submenu for translations - [Customer Portal](https://knowledgebase.veracityvs.com/kb-tickets/new) How can we help you? - There are no suggestions because the search field is empty. 1. [Veracity Knowledge Base](https://knowledgebase.veracityvs.com/?hsLang=en) 2. [Directory & Product Management](https://knowledgebase.veracityvs.com/directory-product-management?hsLang=en) 3. [Approval Statuses](https://knowledgebase.veracityvs.com/directory-product-management?hsLang=en#approval-statuses) # Assigning an Approval Status to a Product ## Products can be assigned an Approval Status, communicating conditions of approval and usage to staff, students, and parents. Approval Statuses are custom labels built by organizations meant to communicate what products are approved, denied, or may have other conditions of use. This functionality is designed to streamline product searches and inquiries for internal users and the public. ### **Approval Status Visibility** Approval statuses are visible to end users in the Catalog. They appear on the Catalog product card, and the cards can be sorted via the Approval Status dropdown seen below. ![Screenshot 2025-09-16 165726](https://knowledgebase.veracityvs.com/hs-fs/hubfs/Screenshot%202025-09-16%20165726.png?width=670&height=336&name=Screenshot%202025-09-16%20165726.png) To learn how to customize approval statuses, view [this Knowledge Base article](https://knowledgebase.veracityvs.com/managing-custom-approval-statuses-0?hsLang=en). ### **Assigning a Status to a Single Product** **You must have the Can Manage Products permission in order to assign an approval status to a product.** This is different from the permission to create approval statuses, which is Can Manage Approval Status. 1. Select any given product with no status                                ![](https://knowledgebase.veracityvs.com/hs-fs/hubfs/image-png-Oct-01-2024-08-12-36-6544-PM.png?width=235&height=306&name=image-png-Oct-01-2024-08-12-36-6544-PM.png) 2. Select the Edit button in the top-right corner of the page ![](https://knowledgebase.veracityvs.com/hs-fs/hubfs/image-png-Oct-01-2024-08-13-44-8252-PM.png?width=670&height=122&name=image-png-Oct-01-2024-08-13-44-8252-PM.png) 3. Select the edit pen for the Approval Status ![](https://knowledgebase.veracityvs.com/hs-fs/hubfs/image-png-Oct-01-2024-08-14-23-7003-PM.png?width=670&height=144&name=image-png-Oct-01-2024-08-14-23-7003-PM.png) 4. Drop the status menu down to choose the status ![](https://knowledgebase.veracityvs.com/hs-fs/hubfs/image-png-Oct-01-2024-08-14-50-3291-PM.png?width=670&height=158&name=image-png-Oct-01-2024-08-14-50-3291-PM.png) 5. Optional: Add an approval comment ![](https://knowledgebase.veracityvs.com/hs-fs/hubfs/image-png-Oct-01-2024-08-16-06-9905-PM.png?width=670&height=164&name=image-png-Oct-01-2024-08-16-06-9905-PM.png) 6. Optional: Make the approval comment visible to all users in the TMS by selecting the checkbox for "Show to All Users" ![](https://knowledgebase.veracityvs.com/hs-fs/hubfs/image-png-Oct-01-2024-08-16-26-7175-PM.png?width=670&height=159&name=image-png-Oct-01-2024-08-16-26-7175-PM.png) 7. Save your changes. ### **Bulk Assignment of Approval Statuses** If you wish to assign an approval status in bulk -- to numerous products at once -- please [click here](https://knowledgebase.veracityvs.com/how-do-i-assign-approval-statuses-in-bulk-?hsLang=en) to view our Knowledge Base article on how to use the Bulk Assignment feature. ### **Approval Status Visibility** When you look at the product profile, product card in the catalogs, and the product row in the directory, there will now be a symbol and/or label for all products that have a status.  ![](https://knowledgebase.veracityvs.com/hs-fs/hubfs/image-png-Oct-01-2024-08-19-22-3943-PM.png?width=670&height=53&name=image-png-Oct-01-2024-08-19-22-3943-PM.png) ![](https://knowledgebase.veracityvs.com/hs-fs/hubfs/image-png-Oct-01-2024-08-18-21-0760-PM.png?width=670&height=91&name=image-png-Oct-01-2024-08-18-21-0760-PM.png) ![](https://knowledgebase.veracityvs.com/hs-fs/hubfs/image-png-Oct-01-2024-08-18-41-5630-PM.png?width=230&height=301&name=image-png-Oct-01-2024-08-18-41-5630-PM.png)   - [Users, Settings, & Navigation](https://knowledgebase.veracityvs.com/users-settings-navigation?hsLang=en#main-content) - [Navigation & Settings](https://knowledgebase.veracityvs.com/users-settings-navigation?hsLang=en#navigation-settings) - [User Management & Permissions](https://knowledgebase.veracityvs.com/users-settings-navigation?hsLang=en#user-management-permissions) - [User Groups](https://knowledgebase.veracityvs.com/users-settings-navigation?hsLang=en#user-groups) - [FAQ](https://knowledgebase.veracityvs.com/users-settings-navigation?hsLang=en#faq) - [Directory & Product Management](https://knowledgebase.veracityvs.com/directory-product-management?hsLang=en#main-content) - [Directories & Their Products](https://knowledgebase.veracityvs.com/directory-product-management?hsLang=en#directories-their-products) - [Approval Statuses](https://knowledgebase.veracityvs.com/directory-product-management?hsLang=en#approval-statuses) - [Filters](https://knowledgebase.veracityvs.com/directory-product-management?hsLang=en#filters) - [Resources](https://knowledgebase.veracityvs.com/directory-product-management?hsLang=en#resources) - [Public Catalog](https://knowledgebase.veracityvs.com/directory-product-management?hsLang=en#public-catalog) - [Tips for Admins](https://knowledgebase.veracityvs.com/directory-product-management?hsLang=en#tips-for-admins) - [FAQ](https://knowledgebase.veracityvs.com/directory-product-management?hsLang=en#faq) - [Workflows](https://knowledgebase.veracityvs.com/workflows?hsLang=en#main-content) - [Workflow Editing](https://knowledgebase.veracityvs.com/workflows?hsLang=en#workflow-editing) - [Workflow Evaluating](https://knowledgebase.veracityvs.com/workflows?hsLang=en#workflow-evaluating) - [Admin Tips & Recommendations](https://knowledgebase.veracityvs.com/workflows?hsLang=en#admin-tips-recommendations) - [Contracts](https://knowledgebase.veracityvs.com/contracts?hsLang=en#main-content) - [Creating & Editing Contracts](https://knowledgebase.veracityvs.com/contracts?hsLang=en#creating-editing-contracts) - [Contracts Settings](https://knowledgebase.veracityvs.com/contracts?hsLang=en#contracts-settings) - [Reports](https://knowledgebase.veracityvs.com/contracts?hsLang=en#reports) - [Teacher & Staff Guides](https://knowledgebase.veracityvs.com/teacher-staff-guides?hsLang=en) [![Chill listening crop-3](https://knowledgebase.veracityvs.com/hs-fs/hubfs/veracity_verification_solutions_logo.jpg?width=50&height=50&name=veracity_verification_solutions_logo.jpg "Chill listening crop-3")](http://veracityvs.com) 709 S Jefferson St, Roanoke, VA 24106 [mailto:support@veracityvs.com](mailto:support@veracityvs.com) Copyright © 2025, Veracity