--- title: User Groups for TMS Administrators description: User groups allow Veracity TMS administrators to assign permissions and visibility within the TMS to a group of users at once. Groups can be synced from the district's SSO platform or they can be manually created. --- [Skip to content](https://knowledgebase.veracityvs.com/user-groups-for-tms-administrators#main-content) English Show submenu for translations [Customer Portal](https://knowledgebase.veracityvs.com/kb-tickets/new?hsLang=en) ![2025 Veracity Logo-1](https://knowledgebase.veracityvs.com/hs-fs/hubfs/2025%20Veracity%20Logo-1.png?width=230&height=71&name=2025%20Veracity%20Logo-1.png) Open main navigation Close main navigation - English Show submenu for translations - [Customer Portal](https://knowledgebase.veracityvs.com/kb-tickets/new) How can we help you? - There are no suggestions because the search field is empty. 1. [Veracity Knowledge Base](https://knowledgebase.veracityvs.com/?hsLang=en) 2. [Users, Settings, & Navigation](https://knowledgebase.veracityvs.com/users-settings-navigation?hsLang=en) 3. [User Groups](https://knowledgebase.veracityvs.com/users-settings-navigation?hsLang=en#user-groups) # User Groups for TMS Administrators ## User Groups allow TMS administrators to bulk assign permissions and visibility to a group of users. User Groups can be populated using preexisting SSO groups, or they can be created manually. ### **Locating User Groups in the TMS** To access User Groups in the TMS, one must have the permission "Manage User Groups." Then, upon clicking the settings wheel in the bottom left corner, you will see the User Groups card. ![Screenshot 2026-01-16 094806](https://knowledgebase.veracityvs.com/hs-fs/hubfs/Interface%20Screenshots/User%20Groups/Screenshot%202026-01-16%20094806.png?width=300&height=177&name=Screenshot%202026-01-16%20094806.png) ### **SSO User Groups vs. Manually Created Groups** There are two ways to create and populate User Groups in the TMS: mapping groups from your SSO and manually creating groups. ![Screenshot 2026-01-16 100455](https://knowledgebase.veracityvs.com/hs-fs/hubfs/Interface%20Screenshots/User%20Groups/Screenshot%202026-01-16%20100455.png?width=500&height=41&name=Screenshot%202026-01-16%20100455.png) If you have clean, readily available groups in your SSO, like a "Principals" group, that you would find valuable in the TMS, you can bring in this group versus manually creating a group. Alternatively, if you do not already have a group that aligns with a needed TMS group, you can manually create a group and add users. For example, you may decide to create a "Workflow Team" group that crosses many departments. The key difference between SSO groups and manually created groups? **Automated enrollment**. SSO groups will automatically lose and gain users who leave or join your district or departments. On the other hand, manually created groups require manual adding and deleting of users, as needed. ### **How to Create an SSO Group** To create an SSO group, you must **map the group** via the SSO Mapping tool in administration. To use this tool, you must have the "Manage User Group Mapping" permission. [**Click here to visit our tutorial article for User Group Mapping.**](https://knowledgebase.veracityvs.com/mapping-sso-based-user-groups?hsLang=en) Once a group has been mapped, this group will sync in **overnight**. Then, this group will appear in the "SSO User Groups" list and can be given permissions or visibility. ### **How to Create a Manual Group** 1. Click on the **Manually Created Groups** tab at the top of the User Groups page. 2. Click the **+ Create Group** blue button. 3. Give the group a name (TMS Display Name) and description. Then, click **Save**. 4. Confirm that your group is listed in the Manually Created Groups tab. ### **Viewing and Editing Group Details** To view and edit a group, click the **pencil icon** at the right of the group's row. ![Screenshot 2026-01-16 100824](https://knowledgebase.veracityvs.com/hs-fs/hubfs/Interface%20Screenshots/User%20Groups/Screenshot%202026-01-16%20100824.png?width=670&height=30&name=Screenshot%202026-01-16%20100824.png) Under the **Information** tab, you can click the pencil in the top right corner to adjust the group's name and/or description. ### **Viewing and Assigning Group-Level Permissions** While viewing the group, click on the **Permissions** tab. You can quickly identify what permissions this group already has by noting which permissions are **green** in color and have a checkmark icon on them. ![Screenshot 2026-01-16 101134](https://knowledgebase.veracityvs.com/hs-fs/hubfs/Interface%20Screenshots/User%20Groups/Screenshot%202026-01-16%20101134.png?width=670&height=287&name=Screenshot%202026-01-16%20101134.png) In order to adjust these permissions, click the **pencil icon** in the top right corner. Then, check or uncheck any relevant permission boxes, and click **Save**. ![Screenshot 2026-01-16 101322](https://knowledgebase.veracityvs.com/hs-fs/hubfs/Interface%20Screenshots/User%20Groups/Screenshot%202026-01-16%20101322.png?width=670&height=240&name=Screenshot%202026-01-16%20101322.png) Group members who are in multiple groups or who have been given individual permissions in User Management will inherit the **maximum** permissions combined from all group and individual permissions assigned. ### **Adding and Removing Users** Users cannot be removed from SSO-synced groups within the TMS. They can only be removed from the group within your SSO platform. Once removed from the group in your SSO platform and a nightly sync occurs, that user will then be removed from the group in the TMS. #### **Adding Users to a Manually Created Group** 1. While on the group's page, click on the **Users** tab. 2. Click on the radio button beside **Not Assigned**. 3. Scroll or use the search bar to locate the user you wish to add to your group. 4. Once found, click the blue **+ Assign** button in that user's row. *You can alternatively filter the list using the Search bar and assign all listed users using the **+ Assign (##)** button above the user list.* *![Screenshot 2026-01-16 102449](https://knowledgebase.veracityvs.com/hs-fs/hubfs/Interface%20Screenshots/User%20Groups/Screenshot%202026-01-16%20102449.png?width=670&height=178&name=Screenshot%202026-01-16%20102449.png)* #### **Removing Users from a Manually Created Group** 1. While on the group's page, click on the **Users** tab. 2. While under the **Assigned** list, click the **- Remove** button in the row of the user you wish to remove from the group. *You can alternatively click the red Remove button to remove all users from the group at once.* *![Screenshot 2026-01-16 102549](https://knowledgebase.veracityvs.com/hs-fs/hubfs/Interface%20Screenshots/User%20Groups/Screenshot%202026-01-16%20102549.png?width=670&height=207&name=Screenshot%202026-01-16%20102549.png)* ### **Deleting a Group** SSO-synced groups cannot be **deleted** -- only **unmapped**. To unmap a group, please visit the SSO Mapping tool and [utilize these instructions](https://knowledgebase.veracityvs.com/mapping-sso-based-user-groups#:~:text=top%20right%20corner.-,Unmapping%20a%20Group,-To%20unmap%20a). To delete a manual group, 1. Navigate to User Groups from Settings 2. Click on the **Manually Created Groups** tab 3. Identify the group you would like to delete and click the **trash can** icon in its row. 4. Review the confirmation message and click the **Delete** button. ![Screenshot 2026-01-16 101905](https://knowledgebase.veracityvs.com/hs-fs/hubfs/Interface%20Screenshots/User%20Groups/Screenshot%202026-01-16%20101905.png?width=670&height=136&name=Screenshot%202026-01-16%20101905.png)   - [Users, Settings, & Navigation](https://knowledgebase.veracityvs.com/users-settings-navigation?hsLang=en#main-content) - [Navigation & Settings](https://knowledgebase.veracityvs.com/users-settings-navigation?hsLang=en#navigation-settings) - [User Management & Permissions](https://knowledgebase.veracityvs.com/users-settings-navigation?hsLang=en#user-management-permissions) - [User Groups](https://knowledgebase.veracityvs.com/users-settings-navigation?hsLang=en#user-groups) - [FAQ](https://knowledgebase.veracityvs.com/users-settings-navigation?hsLang=en#faq) - [Directory & Product Management](https://knowledgebase.veracityvs.com/directory-product-management?hsLang=en#main-content) - [Directories & Their Products](https://knowledgebase.veracityvs.com/directory-product-management?hsLang=en#directories-their-products) - [Approval Statuses](https://knowledgebase.veracityvs.com/directory-product-management?hsLang=en#approval-statuses) - [Filters](https://knowledgebase.veracityvs.com/directory-product-management?hsLang=en#filters) - [Resources](https://knowledgebase.veracityvs.com/directory-product-management?hsLang=en#resources) - [Public Catalog](https://knowledgebase.veracityvs.com/directory-product-management?hsLang=en#public-catalog) - [Tips for Admins](https://knowledgebase.veracityvs.com/directory-product-management?hsLang=en#tips-for-admins) - [FAQ](https://knowledgebase.veracityvs.com/directory-product-management?hsLang=en#faq) - [Workflows](https://knowledgebase.veracityvs.com/workflows?hsLang=en#main-content) - [Workflow Editing](https://knowledgebase.veracityvs.com/workflows?hsLang=en#workflow-editing) - [Workflow Evaluating](https://knowledgebase.veracityvs.com/workflows?hsLang=en#workflow-evaluating) - [Admin Tips & Recommendations](https://knowledgebase.veracityvs.com/workflows?hsLang=en#admin-tips-recommendations) - [Contracts](https://knowledgebase.veracityvs.com/contracts?hsLang=en#main-content) - [Creating & Editing Contracts](https://knowledgebase.veracityvs.com/contracts?hsLang=en#creating-editing-contracts) - [Contracts Settings](https://knowledgebase.veracityvs.com/contracts?hsLang=en#contracts-settings) - [Reports](https://knowledgebase.veracityvs.com/contracts?hsLang=en#reports) - [Teacher & Staff Guides](https://knowledgebase.veracityvs.com/teacher-staff-guides?hsLang=en) [![Chill listening crop-3](https://knowledgebase.veracityvs.com/hs-fs/hubfs/veracity_verification_solutions_logo.jpg?width=50&height=50&name=veracity_verification_solutions_logo.jpg "Chill listening crop-3")](http://veracityvs.com) 709 S Jefferson St, Roanoke, VA 24106 [mailto:support@veracityvs.com](mailto:support@veracityvs.com) Copyright © 2025, Veracity